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How to Become a Stenographer: Career Guide, Courses After 12th, Types, Steps, Abroad, Jobs, Salary

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Ahana Bhaduri

Senior Content Specialist

A stenographer is a trained professional who can translate a spoken language into a coded form known as Shorthand. Shorthand is a coded form where long conversations and arguments are recorded and documented. In recent times, there is no modern technology that a stenographer can use to record, and hence they have to transcribe the information using a steno machine.

In order to become a Stenographer, candidates must complete their 12th board exams from a recognized board with a minimum of 55% marks in any stream. Interested candidates should be aware of shorthand to become eligible for Stenographeraspiring candidates must pursue Certificate or Diploma Typewriting Courses or Writing Courses.  Additionally, a candidate should have a good knowledge of any language and most importantly of shorthand. Read More: How to Become a Typist

The most important thing for becoming a stenographer is to be aware of the shorthand language and also to have a good typing speed of at least 30-40 words per minute. This is the minimum speed that is required as they have to listen to the conversation and then quickly transcribe it into a documented form. There are several job opportunities that can be availed for candidates aspiring to become a Stenographer across various fields in both government and private organizations like in government offices, courtrooms, corporate firms, lawyers firms, and others.

How to Become a Stenographer: Quick Facts

Eligibility The minimum age limit is 18 years and the maximum is 27 years for general category candidates. Candidates from reserved categories of SC, ST, OBC, PwD, EWS, and others are allowed to avail the age relaxation criteria as per the governmental norms. In the private sector, the minimum age limit is 18 years and the maximum age limit is not exactly as if the candidate is capable enough to do the work, so they are generally allowed to work in a particular institution.
Average Starting Salary INR 27,282 per month
Industry Advertising & Marketing
Job Opportunity Court, Media Industry, Banking Industry etc

What Does a Stenographer do?

Some of the major lists of activities that a Stenographer is in charge of are listed below for your reference,

  • A Stenographer types and takes dictation in shorthand
  • They write, transcribe and are also in charge of compiling different types of office documents and presenting them chronologically
  • Stenographers transcribe typed documents accurately into common and lucid language
  • They arrange meetings and collect information for their supervisors
  • They also keep a track of the progress of various cases until they are officially called off or closed

Eligibility to Become a Stenographer

The key eligibility criteria that need to be fulfilled in order to become a Stenographer are listed below for your reference,

  • Students aspiring to become a Stenographer must be of minimum 18 years and a maximum of 25 years to be eligible to apply.
  • Students must clear a written examination along with other skill tests, to be considered for a job as a Stenographer
  • Candidates are examined on various subjects such as General Knowledge, English, Mathematics, Reasoning etc. For Skill tests, candidates are examined on their dictation, transcription and typing skills.

Steps to Become a Stenographer

In order to become a successful Stenographer, one must follow certain steps for a hassle-free journey and experience. Listed below are some of the crucial steps that must be followed in order to become a Stenographer,

  • Decision Making: Students should decide from their school and particularly after clearing Class 12th board exams if they want to take up a career in Stenography. Preferably at the 10+2 level, they should pursue the Arts stream, however, other streams can also be taken up in order to become a Stenographer.
  • Subject Choice: In order to become a Stenographer, one can pursue Typewriting Courses or Shorthand Courses, for which the most important subject that needs to be pursued is English. Apart from that students can pursue any other subjects of their choice.
  • Selecting Top Institutes: Finally, one must be aware of the Top Institutes that offer Stenography Courses. One can research and look for reviews that are usually shared by alumni or ex-students. Also, there are other ratings by NIRF, The Week etc, from where one can get to know about the top institutes offering Stenography courses.

How to Become a Stenographer in India

In India, Stenography is one of the most pursued career choices, because of the multiple job opportunities it offers across various industries and sectors. In order to become a Stenographer in India one should follow the tips discussed below for your reference.

  • School Level Preparation: After completing class 10th board exams, students can take up any stream, Science, Commerce or Arts. However, a degree in Arts would be preferred more as compared to other streams if one aspires to take up Stenography

How to Become a Stenographer After 12th

After completing Class 12th board exams, one can follow the steps as discussed below in order to become a Stenographer,

  • Diploma Preparation: Students can take up any Diploma in Stenography Course or Typewriting Course for any of the top Institutes offering them.

Stenography Courses

In order to become a Stenographer, one can pursue the following Certificate and Diploma Courses as discussed below for your reference,

  • Aspiring candidates can pursue several specialized courses such as MOM (Modern Office Management) that are taught across various Polytechnic Colleges
  • Courses that are related to ITI (Indian Technical Institute)
  • Apart from these, there are several 1-year courses specializing in Typing / Stenography that can also be pursued as well.

Benefits of Becoming a Stenographer

Every job comes with its own share of pros and cons. Stenography as a career has its benefits associated with it. Discussed below are a few of the benefits of becoming a Stenographer for your reference,

  • One gets to learn new writing skills every day
  • Stenographers are paid lucrative salaries
  • Stenographers have the flexibility to work anywhere across the world
  • Stenography is a highly rewarding career and is in huge demand in recent times

Skills Required to Become a Stenographer

Some of the key skills that are essential to become a Stenographer are tabulated below for your reference,

Tenacity Curiosity to learn new things General Knowledge
Organizational Skills Disciplined Typing Speed

Average Salary of a Stenographer

Being a Stenographer provides a decent job and salary of around INR 25,000 to INR 32,000 per month along with all the other facilities of a government job.

In the private sector, salary depends on the organization and the type of work profile that one has to do but even then the salary is around INR 15,000 to INR 20,000 for a fresher candidate.

Years of Experience Average Annual Salary (INR)
1 Year 2.40 L
1 - 4 Years 3 L – 3.60 L
5 - 9 Years 4.80 L – 6.60 L

How to Become Stenographer: FAQs

Ques: What is the minimum age limit for becoming a Stenographer?

Ans: The minimum age limit for becoming a Stenographer is 17 years of age as per government norms.

Ques: What is the minimum educational qualification required for becoming a stenographer?

Ans: The minimum educational qualification required for becoming a stenographer is of 12th pass with a certificate understanding of typing and shorthand.

Ques: Is it compulsory to learn Shorthand for a stenographer?

Ans: Yes, it is compulsory to learn Shorthand and typing for becoming a Stenographer in India.

Ques: What are the job profiles available after getting sufficient typing speed?

Ans: After getting sufficient typing speed and shorthand understanding, one can become a Stenographer, type-writer, Writer, or editor in the educational field.

Ques: What is the average salary range for a stenographer?

Ans: The average salary for a stenographer is around INR 20,000 to INR 25,000 per annum in any government or private institution.

Ques: Name a few organizations where a stenographer can work?

Ans: A stenographer can work in Courtrooms, Corporate firms, Lawyers rooms, Medical institutions, educational institutions, government Offices, Private firms, and so on.

Ques: Name a few courses available for learning Shorthand?

Ans: A few courses available for learning Shorthand are:

  • Indira Gandhi Advance Training Institute- Shorthand course
  • Institute for Professional Stenographers
  • Diploma in Stenography
  • Shorthand & Speedwriting Course Online

Ques: What is the average typing speed required for becoming a Stenographer?

Ans: The average typing speed required for becoming a Stenographer is around 30- 40 words per minute and shorthand speed should be 80 words per minute for an English language Stenographer.

Ques: Which stream of candidates is found to be ideal for becoming a stenographer?

Ans: A candidate from any stream can become a decent stenographer in an organization. Just should have a passing certificate of class 12th.

Ques: What is the duration of a course of Shorthand? 

Ans: The duration of a course of Shorthand is mostly 6 months to 1.5 years through different online and offline modes available in India.

Ask your question

Answered Questions

SA

Shradhha Agarwal

07 Oct 22

If you want to do English Hons at DU, you should have a good XII grade point average. If you have a talent for it, an interest in it, and have been successful at it, please go ahead and hone your knowledge of Literature. In terms of scope, after Hons with good division, you have a lot of options. 

You could try your hand at publishing and work for companies like Oxford, Tata McGraw Hill Elsevier, Sage, and others. You could work in editing or marketing and have the opportunity to meet authors and develop marketing skills for book sales. After completing Hons, you may pursue a career in journalism or mass communication. You can also pursue a Masters in Public Relations, and a plethora of opportunities will open up to you once you complete the Hons course. You can earn a master's degree in a related field and sit for the civil service exam. You can also join MNCs if you develop other skills for the relevant assignment. Remember that it is a difficult course, but it is well worth it.

...Show More

PS

Prabhas Sengupta

16 Jul 21

The entrance examination conducted by EFLU Hyderabad is not easy for English Honours because there are more than 20 centers where this test takes place.

There are certain reservations as well which add up to 50% of all the seats. Even if we don’t consider these numbers, the level of competition will be a real challenge. Also, it is not called BA honors, it is just BA English.

One great advantage that you have is that you get to learn a foreign language consecutively for two years. The language that you opt for depends on the merit scored by you in the entrance exam. Spanish and French are usually in good demand. The admission process for this year has been completed.

This is not to discourage the students from taking admission but it is important to state the facts. Campuses at Lucknow and Shillong also offer such courses where competition is relatively less. You cannot transfer from one campus to another.

If you prepare according to the previous years’ question papers and have a good command of English, then it is not that difficult to get into EFLU.

...Show More

MB

Manav Batra

25 Oct 21

If you are a reading enthusiast and loves to write with a great hold of Grammar, go for English Hons. You should not choose this as your 2nd option because the course is very hectic and requires a lot of concentration and interest. 

English Hons is often misunderstood only with British Literature which is not true. You will be reading literature around the world including American, African, European, and Indian. 

You must be regular to lectures as they are highly recommended. The faculty at Delhi University for this course is exceptional and their teachings should not be missed. You may find everything online but attending classes has its own advantages. 

You will definitely enjoy your experience in the classes while interacting with teachers. It is important to note that your attendance will play a major role in internal assessment.

...Show More

RS

Rahul Sinha

19 Oct 22

Opt for this course only if you are into novels and literature. Otherwise, it will be a monotonous ride. If you are planning to pursue BA English at IGNOU, you can conveniently work full time alongside. Instead of attending full-time classes, just sitting for a few will do it. Get your study material and go through it regularly. Don’t forget to apply for term-end exams. Exam applications come around March for the July exams. 

You must also submit your assignment at the study centre before the last date. The questions for the assignment can be found on the IGNOU website as well as the study centre.

Before the 2nd and 3rd years consult your study centre and choose your desired course and register for it. Lastly, keep in constant touch with your study centre for regular updates.

...Show More

S

Saloni

10 Oct 22

Admission to foreign language courses at Delhi University is relatively simple. You must investigate which colleges offer such courses and which languages are available. You should make a list of colleges that you will be comfortable in based on your requirements and the faculty.

Once you have a list, go to each college's website and look for all of the information there. The date of form distribution, the application deadline, the fee structure, time slots, and other pertinent information.

You can fill out the form online and then keep checking the site for the list. Once the list is published, you must check your name to see if it is on it, and if it is, you must go to the respective college with all of your documents in hard copy. They'll check your documents, and if everything checks out, you'll be seated.

After you've been admitted, you must pay the fees online within a certain number of days. Following payment, you will receive an email confirming your registration as a language student.

The forms are usually available in June and July, and there is a minimum fee for the form.

...Show More

SB

Sheel Saurabh Balley

21 Oct 22

IGNOU uses a credit system, and in order to get an Hons, a student must have 48 credits in that subject, which means taking 6 papers of 8 credits over the course of three years.

In the case of English, below is a chart that includes the course name and code:

BEGE 101 - From Language to Literature

BEGE 102 - The Structure of Modern English

BEGE 103 - Communication Skills in English

BEGE 104 - English for Business Communication

BEGE 105 - Understanding Prose

BEGE 106 - Understanding Poetry

BEGE 107 - Understanding Drama

BEGE 108 - Reading the Novel

You will notice that there are eight papers, each worth eight credits; students pursuing a major (Hons) should select any six of these eight papers (2 papers each year)

Students can only take up to 48 credits in a single subject.

Aside from the major papers, there are two compulsory courses in the first and second years: BSHF 101 and FST-1. Other elective courses must be chosen from the Program Guide's list or groups.

...Show More

PM

Pramod Mehra

28 Oct 22

The course structure at IGNOU for BA English is very simple. You need to complete 48 credits in 3 years. This means 16 credits should be completed every year. 

Every subject is allotted a specific course for example BEGE101, BEGE102, BEGE103, BEGE104, BEGE105, BEGE106, BEGE107 and BEGE108.

...Show More

GS

Gauri Singh

13 Jan 22

Shaheed Bhagat Singh College has a very good English department and is one of the best departments in the city. 

They have an amazing faculty and the professors are equally talented. The DU English faculty has been rated as one of the top 100 departments in the world, so opting for a degree in Literature from any DU college will be worthwhile.

Apart from that huge fests and other cultural events are organized. The management staff is youthful and has no scope of miscommunication between them and the students. The college has a state-of-the-art computerized library with over 65,000 books and 70 journals, so there are no lags considering studies or reference material you need as a student. So, go for English Hons. at SBSC without any doubt.

...Show More

SJ

Shivani Jaiswal

26 Nov 21

Among Loreto College or Shri Shikshayatan College in Kolkata, the former is said to be better. 

  • The cutoffs here are high and they have very limited seats. 
  • General category students only have 25 official seats. 
  • Their English department is said to be the best in Kolkata. 
  • They have an excellent faculty comprising talented members with years of educational experience.

Shri Shikshayatan is a bit liberal and gives students enough freedom to explore, on the other hand Loreto is completely opposite. It is very strict and disciplined. They keep their students in check most of the time.

...Show More

SJ

Shalini Jaiswal

20 Jan 22

Both Loreto College and Shri Shikshayatan College are the most reputed all-girls colleges in Kolkata. Choosing any one of them will prove to be a good step up for your career.

Loreto College is popular for its English Honours course. It is more strict compared to any other college. Students here have to maintain a 80% attendance, failing which you will not be able to sit for the examination. Also for subjects with practicals, students have to maintain a 100% attendance in labs. The faculty of the English department is highly experienced with some professors having 15-20 years of educational experience.

Shri Shikshayatan College is a bit more liberal than Loreto. It is not so strict about certain rules and students have the freedom to explore. The attendance, dress code, academics, etc. are much more lenient than Loreto. But according to the education provided both are equally good. Choose the one that meets all your requirements, as only that can give you a fulfilling college life.

...Show More

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